Lyndon Institute
An independent day and boarding school for grades 9 - 12 located in northeastern Vermont
Lyndon Institute is seeking applications for the following position:

Assistant Head for Business & Operations
 
The Assistant Head of School for Business & Operations is responsible for the following departments and staff: Finance, Human Resources, Maintenance, Technology, Transportation, and contracted services; Food Service, Janitorial Services, and Grounds (lawn mowing, snow plowing, etc…).  The Assistant Head of School for Business & Operations is a member of Senior Staff.  In addition, the Assistant Head of School for Business & Operations attends all Board of Trustee meetings, and is the primary staff member responsible on the Finance Committee.  Those reporting to the Assistant Head of School for Business & Operations are Controller and accounting staff, Director of Human Resources, Director of Information Services and IS staff, Director of Physical Plant Operations and Maintenance and Maintenance Staff, and the Director of Transportation and transportation staff.

Responsibilities Include:

Finance:
  • Responsible for supervising the Chief Financial Officer (CFO), who is responsible for all areas of the accounting function, including developing and overseeing appropriate financial procedures and controls
  • Responsible for the preparation and presentation of monthly financial statements and analysis of accounts in conjunction with the CFO
  • Responsible for development of and monitoring annual financial budget in conjunction with the CFO
  • Responsible for the annual audit in conjunction with the CFO.
  • Responsible for collaboration of creation of salary scale in conjunction with the Director of Human Resources (HR).
  • Assembles preliminary annual budget from departmental requests and estimates operating expense and income in conjunction with the CFO.
  • Oversees the entering of the approved budget into the school’s accounting system.
  • Establishes need and priority of requests in consultation with the headmaster, department and division heads, and the curriculum coordinator.
  • Develops recommendations to the Board Finance Committee for annual tuition increases, financial aid budget, and salary plan increments in consultation with the headmaster.
  • Prepares annual budget proposal for finance committee review and approval in conjunction with the CFO.
  • Responsible for all aspects of grant reporting in conjunction with the CFO.
  • Oversee and track asset inventory employing LI’s asset inventory software; and ensure that asset values entered in the general ledger are accurate in conjunction with the CFO.
  • Ensures that all expenditures are consistent with the approved budget, or that deviation from the budget is approved in advance by the appropriate authority.
Human Resources:
  • Supervise the Director of Human Resources (HR).
  • Supervise the creation of faculty and staff employment agreements in conjunction with HR.
  • Evaluate and supervise employee benefit programs in conjunction with HR.
  • Review policy manual revisions annually in conjunction with Board of Trustees, Leadership Team, and HR.
  • Review vendor contracts (i.e. telephones, copiers, mail machine and phone services).
  • Working knowledge of federal and state employment law including HIPAA, FMLA, ADA, FLSA and EEO.
Buildings and Grounds:
  • Supervise the Director of Maintenance and Assistant Director of Maintenance.
  • Responsible for the preparation and monitoring of the campus-wide plan.
  • Negotiate the bargaining unit contract with AFSCME every three years in conjunction with HR.
  • Serves as the school liaison and coordinates planners, architects, engineers, and contractors for campus master planning and major new construction or remodeling projects.
  • Supervises purchase and maintenance of appropriate office furniture, equipment, supplies and systems to support the administrative and educational needs of the school, including telephone, mail, duplicating, fax equipment, computer hardware and software systems and office supplies.
Safety and Insurance:
  • Works with insurance advisors and brokers to ensure that adequate, appropriate and cost effective insurance is in force, including public liability, property and casualty, directors and officers, and Workers Compensation.
  • Serves as liaison with the school attorney.
  • Coordinates with various government and insurance inspectors to ensure that the school is operating consistent with health and safety codes.  Ensures that violations are corrected in reasonable time and that necessary reports are filed in a timely manner.
  • Advises the headmaster of any situations which might have adverse safety or legal consequences for the school.
Technology:
  • Supervises the Director of Information Services (IS).
  • Supervise the management of the Technology systems in place for the School in conjunction with IS.
  • Ensure that the school Technology plan is being followed as appropriate and fiscally responsible.
  • Work with IS staff to ensure that technology is being provided to meet the mission and core values of the school, and to support the programs that are offered
  • Manage contracts with outside vendors for computer and phone systems
Food Service Responsibilities:
  • Manage the independent food service contractor.
  • Review and negotiate the contract with the independent food service contractor.
  • Manage student food service program.
Custodial Vendor Responsibilities:
  • Manage the independent custodial contractor in conjunction with the Director of Maintenance.
  • Review and negotiate the contract with the custodial contractor.
Grounds Keeping Vendor Responsibilities:
  • Manage the independent grounds keeping vendor in conjunction with the Director of Maintenance.
  • Review and negotiate the contract with the grounds keeping vendor.

Minimum Requirements
  • Minimum of bachelor’s degree in business administration or related field.
  • MBA or related advanced degree preferred.
  • 5+ years of experience in a CFO, Controller, or Assistant CFO/Controller/ Business Manager role (Business Manager/CFO).
  • Strong background in finance, budgeting, investing, and cash management.
  • Previous supervisory experience.
  • Experience with non-profits or independent schools a plus.
  • Outstanding communication skills. Ability to communicate with constituents and the Board of Trustees and Maintenance staff.
  • Advanced technology skills including Word, Outlook, Excel and database management software.
  • Working Knowledge of GAAP based accounting.

Applicants should send a current resume, letter of interest, and 3 current letters of recommendation to:

Meagan Howard (CFO)
Lyndon Institute
PO Box 127
Lyndon Center, VT 05850

meagan.howard@lyndoninstitute.org

EOE
Lyndon Institute is an equal opportunity employer. It is our policy to comply with all applicable federal and state laws related to fair employment practices. To the extent required by these laws, Lyndon Institute does not discriminate in its employment decisions on the basis of race, color, ancestry, religion, gender, gender identity, age, marital/civil union status, national origin, sexual orientation, place of birth, military/uniformed service or veteran status, disability, genetic information, having a positive test result on an HIV related blood test or other legally-protected classification.

Contact

Lyndon Institute
168 Institute Circle
P.O. Box 127
Lyndon Center, VT  05850
844-277-1645 (toll-free)
802-535-3636 (local)
info@lyndoninstitute.org
“Per Aspera Ad Astra” - through hard work you reach the stars.
Lyndon Institute is a comprehensive, independent high school providing thoughtful and rigorous preparation for students of the Northeast Kingdom of Vermont and beyond to reach their intellectual, creative and physical potential.